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Motivation to Start Scanning

Typical Motivation for Starting Document Scanning Process.

  • Do you spend too much time retrieving records? Do some of your documents actually get lost? Files stored in a central location and that are reviewed periodically have a greater chance of being mis-filed or never refilled. The result is that it takes a great amount of time to find such files.
  • Do you need more immediate access to files? Is the amount of time it takes to retrieve a file from the file room simply too long? Do you need instant access to the files? Is immediate customer service becoming extremely important?
  • Do two or more people need access to your files at the same time?
  • Do your people traveling need to have access to your files?
  • Are you running out of space for the hard copy files? Are you looking at the costs of special filing systems, such as rolling files? Are you looking at the costs of acquiring more office space for file storage?
  • Do you feel a need to reduce your overall costs associated with storing, retrieving, refilling and the safety and security of your documents?
  • Are your files safe in their current storage location? Does your current storage methods comply with the various privacy laws such as HIPAA or GLB or Facta?
  • If you had a disaster such as a hurricane, flood or fire, are your current documents protected? Could you be back in business in a matter of days?

See this video about trying to complete your scanning project in-house rather than contracting out to professional scanning company


Typical Requests For Services

I am trying to get an estimate of costs to convert from our paper records over to digital. If you could give a rough estimate on cost per image or paper box full of records, that would be great.
I need a quote on a large scanning project, the sooner you can get back with me would be great.
What are your rates? We have drawers full of drawings that will, at some time, need to be digitized. Sizes from A to D (34 x 22, 22 x 17, 11 x 17, and 8 1/2 x 11). There are a couple of jobs for which we have an immediate need. These jobs average app
I am writing to follow up with you on our project regarding our need to digitize documents. Unfortunately, we are unable to disclose what sort of information we will be digitizing, and we also do not know exactly how many papers we need to digitize.
We would like to take HR paper files and have those scanned onto a disk for storage. Can you give me a price quote? As of right now we have about 2300 files and about 30 pages per file that need to be scanned onto disks.