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Motivation to Start Scanning

Typical Motivation for Starting Document Scanning Process.

  • Do you spend too much time retrieving records? Do some of your documents actually get lost? Files stored in a central location and that are reviewed periodically have a greater chance of being mis-filed or never refilled. The result is that it takes a great amount of time to find such files.
  • Do you need more immediate access to files? Is the amount of time it takes to retrieve a file from the file room simply too long? Do you need instant access to the files? Is immediate customer service becoming extremely important?
  • Do two or more people need access to your files at the same time?
  • Do your people traveling need to have access to your files?
  • Are you running out of space for the hard copy files? Are you looking at the costs of special filing systems, such as rolling files? Are you looking at the costs of acquiring more office space for file storage?
  • Do you feel a need to reduce your overall costs associated with storing, retrieving, refilling and the safety and security of your documents?
  • Are your files safe in their current storage location? Does your current storage methods comply with the various privacy laws such as HIPAA or GLB or Facta?
  • If you had a disaster such as a hurricane, flood or fire, are your current documents protected? Could you be back in business in a matter of days?

See this video about trying to complete your scanning project in-house rather than contracting out to professional scanning company

 

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Typical Requests For Services

Storage, Indexing, Scan on Demand option and option to have paper record delivered
HIPAA compliant services

We currently have about 155 banker sized boxes of medical case records to be stored and available, on an on-demand basis. These are closed case records and are required by us to keep for 20 years. We are a non-profit mental health services provider, so want a secure, cost effective solution, so that we may free up some much needed office space. Thank you in advance for your consideration.
Need to convert many boxes of paper records to digital
I need to have approximately 3000-4000 documents (in binders or binded)that need to be scanned into a disc. How long will it take for you to complete this job and what's the estimated price? Please get back to me at your earliest convenience.
I am a psychologist and I have 10 to 15 regular letter size boxes of files. The boxes are the kind that paper comes in so I am not sure how many pages per box (I would estimate 1,000 pages). I need to have them scanned and then destroy the origina
We have between 3 and 4 4 drawer file cabinets worth of papers that need to be scanned in for archiving. They only need to be B&W double sided. THey are currently all filed on a shelf by binders. How do you get the documents to your place to scan?