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Motivation to Start Scanning

Typical Motivation for Starting Document Scanning Process.

  • Do you spend too much time retrieving records? Do some of your documents actually get lost? Files stored in a central location and that are reviewed periodically have a greater chance of being mis-filed or never refilled. The result is that it takes a great amount of time to find such files.
  • Do you need more immediate access to files? Is the amount of time it takes to retrieve a file from the file room simply too long? Do you need instant access to the files? Is immediate customer service becoming extremely important?
  • Do two or more people need access to your files at the same time?
  • Do your people traveling need to have access to your files?
  • Are you running out of space for the hard copy files? Are you looking at the costs of special filing systems, such as rolling files? Are you looking at the costs of acquiring more office space for file storage?
  • Do you feel a need to reduce your overall costs associated with storing, retrieving, refilling and the safety and security of your documents?
  • Are your files safe in their current storage location? Does your current storage methods comply with the various privacy laws such as HIPAA or GLB or Facta?
  • If you had a disaster such as a hurricane, flood or fire, are your current documents protected? Could you be back in business in a matter of days?

See this video about trying to complete your scanning project in-house rather than contracting out to professional scanning company

 

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Typical Requests For Services

We have about 10 4-drawer filing cabinets worth of company invoices, pictures and work tickets that need to be digitized and organized for us.
am looking for a vendor to do 100 boxes of wide format scanning. Do you do tthis type of work in house, or do you outsource? What is the cost we sq ft for the following standards:
Looking for an ASNT Level III in IR around our area. Also, looking for training and certification to level II in IR.
Scanning of financial records, bank statements, spreadsheets, etc. The original files may be PDF documents, bank statements, paper copies, credit card statements, retirement & ROTH IRA, etc… The output should be electronic ascii text. Scan and covert originals to ascii text with delimited fields.
Would like to get some pricing on document scanning.