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Motivation to Start Scanning

Typical Motivation for Starting Document Scanning Process.

  • Do you spend too much time retrieving records? Do some of your documents actually get lost? Files stored in a central location and that are reviewed periodically have a greater chance of being mis-filed or never refilled. The result is that it takes a great amount of time to find such files.
  • Do you need more immediate access to files? Is the amount of time it takes to retrieve a file from the file room simply too long? Do you need instant access to the files? Is immediate customer service becoming extremely important?
  • Do two or more people need access to your files at the same time?
  • Do your people traveling need to have access to your files?
  • Are you running out of space for the hard copy files? Are you looking at the costs of special filing systems, such as rolling files? Are you looking at the costs of acquiring more office space for file storage?
  • Do you feel a need to reduce your overall costs associated with storing, retrieving, refilling and the safety and security of your documents?
  • Are your files safe in their current storage location? Does your current storage methods comply with the various privacy laws such as HIPAA or GLB or Facta?
  • If you had a disaster such as a hurricane, flood or fire, are your current documents protected? Could you be back in business in a matter of days?

See this video about trying to complete your scanning project in-house rather than contracting out to professional scanning company

 

Typical Requests For Services

A client needs 40 boxes of business documents scanned. Currently, the documents contain file folders, staples, paper clips etc. How long does something like this take, and what costs are involved..
Our company is a Dealership Management Systems provider to Automotive Dealerships and we are looking for pricing on a scanning,storing and retrieval system that we can recommend to our clients. I need to know more about what you have to offer and you
I am writing to follow up with you on our project regarding our need to digitize documents. Unfortunately, we are unable to disclose what sort of information we will be digitizing, and we also do not know exactly how many papers we need to digitize.
I need several documents scanned to pdf, with searchable ability. The documents range from 50 pages to 100. Please advise of the costs involved (black and white colors only.
30 boxes with individual files by year with staples. One time services