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Motivation to Start Scanning

Typical Motivation for Starting Document Scanning Process.

  • Do you spend too much time retrieving records? Do some of your documents actually get lost? Files stored in a central location and that are reviewed periodically have a greater chance of being mis-filed or never refilled. The result is that it takes a great amount of time to find such files.
  • Do you need more immediate access to files? Is the amount of time it takes to retrieve a file from the file room simply too long? Do you need instant access to the files? Is immediate customer service becoming extremely important?
  • Do two or more people need access to your files at the same time?
  • Do your people traveling need to have access to your files?
  • Are you running out of space for the hard copy files? Are you looking at the costs of special filing systems, such as rolling files? Are you looking at the costs of acquiring more office space for file storage?
  • Do you feel a need to reduce your overall costs associated with storing, retrieving, refilling and the safety and security of your documents?
  • Are your files safe in their current storage location? Does your current storage methods comply with the various privacy laws such as HIPAA or GLB or Facta?
  • If you had a disaster such as a hurricane, flood or fire, are your current documents protected? Could you be back in business in a matter of days?

See this video about trying to complete your scanning project in-house rather than contracting out to professional scanning company

 

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Typical Requests For Services

Would require our Accounts Payable invoices to be scanned on a regular basis to a PDF Approximate values 5700 invoices a month
I need general information about your document scanning services; our volumn is say: 200,000 plus.
Documents to be scanned and then destroyed with CD's of contents as final product for the firm. Approx. 20,500 8.5X11 1 sided black ink loose leaf sheets contained within 3-ring binders. Desire cost and turnaround time without rush charges.
I'm trying to help a friend get a quote on what it would cost to scan and shred 10 file cabinets. Is this something that you can help me with?
I was just inquiring on your services. I have at this time about 2 boxes worth of files that I need to have scanned. What is your process? What is the cost and the turnaround time.