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Motivation to Start Scanning

Typical Motivation for Starting Document Scanning Process.

  • Do you spend too much time retrieving records? Do some of your documents actually get lost? Files stored in a central location and that are reviewed periodically have a greater chance of being mis-filed or never refilled. The result is that it takes a great amount of time to find such files.
  • Do you need more immediate access to files? Is the amount of time it takes to retrieve a file from the file room simply too long? Do you need instant access to the files? Is immediate customer service becoming extremely important?
  • Do two or more people need access to your files at the same time?
  • Do your people traveling need to have access to your files?
  • Are you running out of space for the hard copy files? Are you looking at the costs of special filing systems, such as rolling files? Are you looking at the costs of acquiring more office space for file storage?
  • Do you feel a need to reduce your overall costs associated with storing, retrieving, refilling and the safety and security of your documents?
  • Are your files safe in their current storage location? Does your current storage methods comply with the various privacy laws such as HIPAA or GLB or Facta?
  • If you had a disaster such as a hurricane, flood or fire, are your current documents protected? Could you be back in business in a matter of days?

See this video about trying to complete your scanning project in-house rather than contracting out to professional scanning company


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Typical Requests For Services

We have about 30 boxes documents including binders, books, loose papers. We are trying to scan them by the end of this weekend. A lot of the papers are colors but we only need black and white scanned images. I was just wondering if we could get a price quote: what is the pricing scheme, an estimate of total cost, will people come pick up the documents, estimated start and turnaround time (we need them done as soon as possible). Thank you
I wanted to inquire about your scanning services.
Storage, Indexing, Scan on Demand option and option to have paper record delivered
HIPAA compliant services

We currently have about 155 banker sized boxes of medical case records to be stored and available, on an on-demand basis. These are closed case records and are required by us to keep for 20 years. We are a non-profit mental health services provider, so want a secure, cost effective solution, so that we may free up some much needed office space. Thank you in advance for your consideration.
I am looking for a company to scann documents and put them on a secured site for us to be able to look up when needed.
We kindly ask your company to provide us with a quote regarding scanning of documents from different formats as follows: