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Motivation to Start Scanning

Typical Motivation for Starting Document Scanning Process.

  • Do you spend too much time retrieving records? Do some of your documents actually get lost? Files stored in a central location and that are reviewed periodically have a greater chance of being mis-filed or never refilled. The result is that it takes a great amount of time to find such files.
  • Do you need more immediate access to files? Is the amount of time it takes to retrieve a file from the file room simply too long? Do you need instant access to the files? Is immediate customer service becoming extremely important?
  • Do two or more people need access to your files at the same time?
  • Do your people traveling need to have access to your files?
  • Are you running out of space for the hard copy files? Are you looking at the costs of special filing systems, such as rolling files? Are you looking at the costs of acquiring more office space for file storage?
  • Do you feel a need to reduce your overall costs associated with storing, retrieving, refilling and the safety and security of your documents?
  • Are your files safe in their current storage location? Does your current storage methods comply with the various privacy laws such as HIPAA or GLB or Facta?
  • If you had a disaster such as a hurricane, flood or fire, are your current documents protected? Could you be back in business in a matter of days?

See this video about trying to complete your scanning project in-house rather than contracting out to professional scanning company

 

Typical Requests For Services

will be needing entire books scanned into a downloadable format (preferably Microsoft Word). Do you have a minimum page number for a job? What is the price per X pages?
I need estimate to scan papers on .pdf formate. We have to 500 batches to do per year. Each batch contain 10000 papers one side. I need estimate for per page cost. You have to pick the documents once in a week and once it scan you need to submit back
Send me your e-mail back per our conversation today so I can send you information and the scope of the project
I have 25,000 files I want to scan into a computer system. Please contact me I would like an estimate.
We are new to the paperless office world and would like to speak to you re a large amount of historical docs that we want to index.