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Motivation to Start Scanning

Typical Motivation for Starting Document Scanning Process.

  • Do you spend too much time retrieving records? Do some of your documents actually get lost? Files stored in a central location and that are reviewed periodically have a greater chance of being mis-filed or never refilled. The result is that it takes a great amount of time to find such files.
  • Do you need more immediate access to files? Is the amount of time it takes to retrieve a file from the file room simply too long? Do you need instant access to the files? Is immediate customer service becoming extremely important?
  • Do two or more people need access to your files at the same time?
  • Do your people traveling need to have access to your files?
  • Are you running out of space for the hard copy files? Are you looking at the costs of special filing systems, such as rolling files? Are you looking at the costs of acquiring more office space for file storage?
  • Do you feel a need to reduce your overall costs associated with storing, retrieving, refilling and the safety and security of your documents?
  • Are your files safe in their current storage location? Does your current storage methods comply with the various privacy laws such as HIPAA or GLB or Facta?
  • If you had a disaster such as a hurricane, flood or fire, are your current documents protected? Could you be back in business in a matter of days?

See this video about trying to complete your scanning project in-house rather than contracting out to professional scanning company

 

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Typical Requests For Services

I am looking for quotes on behalf of a freind who operates a trucking company and wants to convert his records from paper to a digital format. He has between 25 and 40 boxes of documents going back as far as the 1980s.
We have approx 4,000 engineering drawing that we need scanned to pdf as well as tiff. We then need them saved as the drawing name and saved to a dvd. Can you give me an estimate as well as the approx time it would take to accomplish?.
We have customer records we would like scanned to be able to get rid of all the paper files and file cabinets--8 file cabinets with 4 drawers and also may want to scan our business records in future. If you can give me any idea of cost that would be great. Thank you
I would like to get some information on the services you provide. In example do you rent scanners.
We are interested in scanning in our old minutes so that we will be able to electronicly search the minutes for information. We would eventually like to scan all of our hard copied ordinances that are not currently in electronic format but this may