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Motivation to Start Scanning

Typical Motivation for Starting Document Scanning Process.

  • Do you spend too much time retrieving records? Do some of your documents actually get lost? Files stored in a central location and that are reviewed periodically have a greater chance of being mis-filed or never refilled. The result is that it takes a great amount of time to find such files.
  • Do you need more immediate access to files? Is the amount of time it takes to retrieve a file from the file room simply too long? Do you need instant access to the files? Is immediate customer service becoming extremely important?
  • Do two or more people need access to your files at the same time?
  • Do your people traveling need to have access to your files?
  • Are you running out of space for the hard copy files? Are you looking at the costs of special filing systems, such as rolling files? Are you looking at the costs of acquiring more office space for file storage?
  • Do you feel a need to reduce your overall costs associated with storing, retrieving, refilling and the safety and security of your documents?
  • Are your files safe in their current storage location? Does your current storage methods comply with the various privacy laws such as HIPAA or GLB or Facta?
  • If you had a disaster such as a hurricane, flood or fire, are your current documents protected? Could you be back in business in a matter of days?

See this video about trying to complete your scanning project in-house rather than contracting out to professional scanning company

 

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Typical Requests For Services

Phase 1 Project materials:
200 magazines with 100 pages each
Phase 1 Project requirements:
All bindings must be cut
All pages must be color scanned
Phase 2 Project Materials:
20,000 to 40,000 scanned images
Phase 2 Project requirements:
Scanned images must be loaded into Adobe Revel, modified in illustrator and reloaded into Revel
(https://www.adoberevel.com)
pricing info. i have a large amount of documents to be scanned.
I am looking for a company that scan and make a searchable PDF file from our college newsletter. please let me know about your service.
We are a performing arts center in downtown Sanford and have 10 boxes of paperwork we need scanned. I don't know the total number of images that need to be scanned. We are looking for companies to come and give us an estimate.
am looking for a scanning company to scan our employee records (about 3000 employee files). We are moving forward with document imaging and need to scan our paper records. I'm in need of quotes for a project of our size.I need a reputable company tha