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Motivation to Start Scanning

Typical Motivation for Starting Document Scanning Process.

  • Do you spend too much time retrieving records? Do some of your documents actually get lost? Files stored in a central location and that are reviewed periodically have a greater chance of being mis-filed or never refilled. The result is that it takes a great amount of time to find such files.
  • Do you need more immediate access to files? Is the amount of time it takes to retrieve a file from the file room simply too long? Do you need instant access to the files? Is immediate customer service becoming extremely important?
  • Do two or more people need access to your files at the same time?
  • Do your people traveling need to have access to your files?
  • Are you running out of space for the hard copy files? Are you looking at the costs of special filing systems, such as rolling files? Are you looking at the costs of acquiring more office space for file storage?
  • Do you feel a need to reduce your overall costs associated with storing, retrieving, refilling and the safety and security of your documents?
  • Are your files safe in their current storage location? Does your current storage methods comply with the various privacy laws such as HIPAA or GLB or Facta?
  • If you had a disaster such as a hurricane, flood or fire, are your current documents protected? Could you be back in business in a matter of days?

See this video about trying to complete your scanning project in-house rather than contracting out to professional scanning company

 

Typical Requests For Services

I am working with a couple of clients in North Idaho and was looking for someone to talk to about Client Site Scanning.
One time scanning 10 file cabinets full of credentialing file.
start with 100 bankers boxes that are full. What would be the price to scan them. We have about 5 storage sheds that are full of boxes no way to count how many boxes.
I am looking for a company to scann documents and put them on a secured site for us to be able to look up when needed.
We would like to take HR paper files and have those scanned onto a disk for storage. Can you give me a price quote? As of right now we have about 2300 files and about 30 pages per file that need to be scanned onto disks.