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Motivation to Start Scanning

Typical Motivation for Starting Document Scanning Process.

  • Do you spend too much time retrieving records? Do some of your documents actually get lost? Files stored in a central location and that are reviewed periodically have a greater chance of being mis-filed or never refilled. The result is that it takes a great amount of time to find such files.
  • Do you need more immediate access to files? Is the amount of time it takes to retrieve a file from the file room simply too long? Do you need instant access to the files? Is immediate customer service becoming extremely important?
  • Do two or more people need access to your files at the same time?
  • Do your people traveling need to have access to your files?
  • Are you running out of space for the hard copy files? Are you looking at the costs of special filing systems, such as rolling files? Are you looking at the costs of acquiring more office space for file storage?
  • Do you feel a need to reduce your overall costs associated with storing, retrieving, refilling and the safety and security of your documents?
  • Are your files safe in their current storage location? Does your current storage methods comply with the various privacy laws such as HIPAA or GLB or Facta?
  • If you had a disaster such as a hurricane, flood or fire, are your current documents protected? Could you be back in business in a matter of days?

See this video about trying to complete your scanning project in-house rather than contracting out to professional scanning company


Typical Requests For Services

like to get an idea of process, cost and benefits of archiving 5,0000 pages of work product and personal documents
We have many drawings, mostly 24" x 36", that need to be archived to reduce storage space.
I have about 3000 one-sided sheets and about 1000 two-sided sheets to be scanned to digital. Can you give me a rough idea of how much that would cost? This would be a one-time order
Our office is relocating and we need to scan all the archive and current files to avoid storage. Would like someone to come out and see what we have and then receive a quote for services
have approximately 25 cardboard file boxes of files to be scanned.