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Motivation to Start Scanning

Typical Motivation for Starting Document Scanning Process.

  • Do you spend too much time retrieving records? Do some of your documents actually get lost? Files stored in a central location and that are reviewed periodically have a greater chance of being mis-filed or never refilled. The result is that it takes a great amount of time to find such files.
  • Do you need more immediate access to files? Is the amount of time it takes to retrieve a file from the file room simply too long? Do you need instant access to the files? Is immediate customer service becoming extremely important?
  • Do two or more people need access to your files at the same time?
  • Do your people traveling need to have access to your files?
  • Are you running out of space for the hard copy files? Are you looking at the costs of special filing systems, such as rolling files? Are you looking at the costs of acquiring more office space for file storage?
  • Do you feel a need to reduce your overall costs associated with storing, retrieving, refilling and the safety and security of your documents?
  • Are your files safe in their current storage location? Does your current storage methods comply with the various privacy laws such as HIPAA or GLB or Facta?
  • If you had a disaster such as a hurricane, flood or fire, are your current documents protected? Could you be back in business in a matter of days?

See this video about trying to complete your scanning project in-house rather than contracting out to professional scanning company

 

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Typical Requests For Services

My client (located in NYC) is currently considering scanning some of their paper documents to PDF files.The documents are primarily 8 1/2 x 11 (75%), however there are also some 8 1/2 x 14 and 11 x 17 (25%). The documents are currently in storage b
I would like to know how much did you will charge for almost 5,000 - 10,000 coverted from copies to scann services for 1 day?
I need to have approximately 3000-4000 documents (in binders or binded)that need to be scanned into a disc. How long will it take for you to complete this job and what's the estimated price? Please get back to me at your earliest convenience.
We have 7 boxes of documents B&W, 3 of which will need document determination, 3 of which are physically unitized and 1 which will need large format B&W scanning. Can you provide pricing for this level of scanning? Thank you
I am just looking for a quote to scan around 20-25 boxes. please let me know as soon as possible. Thanks,