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Motivation to Start Scanning

Typical Motivation for Starting Document Scanning Process.

  • Do you spend too much time retrieving records? Do some of your documents actually get lost? Files stored in a central location and that are reviewed periodically have a greater chance of being mis-filed or never refilled. The result is that it takes a great amount of time to find such files.
  • Do you need more immediate access to files? Is the amount of time it takes to retrieve a file from the file room simply too long? Do you need instant access to the files? Is immediate customer service becoming extremely important?
  • Do two or more people need access to your files at the same time?
  • Do your people traveling need to have access to your files?
  • Are you running out of space for the hard copy files? Are you looking at the costs of special filing systems, such as rolling files? Are you looking at the costs of acquiring more office space for file storage?
  • Do you feel a need to reduce your overall costs associated with storing, retrieving, refilling and the safety and security of your documents?
  • Are your files safe in their current storage location? Does your current storage methods comply with the various privacy laws such as HIPAA or GLB or Facta?
  • If you had a disaster such as a hurricane, flood or fire, are your current documents protected? Could you be back in business in a matter of days?

See this video about trying to complete your scanning project in-house rather than contracting out to professional scanning company


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Typical Requests For Services

Would like to get some pricing on document scanning.
We have old blueprints/vellum drawings that need to be scanned. These drawings are in sizes A (8 1/2 x 11), B (11 x 17), C (17 x 22) and D (22 x 34). Do you quote a job rate or a per sheet per size rate? We have some that we have immediate need for
I am looking for quotes on behalf of a freind who operates a trucking company and wants to convert his records from paper to a digital format. He has between 25 and 40 boxes of documents going back as far as the 1980s.
have a box of over 1,000 pages that need to be scanned and digitized. I will have additional boxes after Thanksgiving, but I would like to do this batch first as soon as possible.
Legacy Engineering documents are old, yellowed and pencil drawings on vellum, so care needs to be taken in scanning with readable resolution. They are separated in boxes by engineering division owner. Shredding upon completion. 6 boxes, not all full. To save in our EPDM vault.