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Motivation to Start Scanning

Typical Motivation for Starting Document Scanning Process.

  • Do you spend too much time retrieving records? Do some of your documents actually get lost? Files stored in a central location and that are reviewed periodically have a greater chance of being mis-filed or never refilled. The result is that it takes a great amount of time to find such files.
  • Do you need more immediate access to files? Is the amount of time it takes to retrieve a file from the file room simply too long? Do you need instant access to the files? Is immediate customer service becoming extremely important?
  • Do two or more people need access to your files at the same time?
  • Do your people traveling need to have access to your files?
  • Are you running out of space for the hard copy files? Are you looking at the costs of special filing systems, such as rolling files? Are you looking at the costs of acquiring more office space for file storage?
  • Do you feel a need to reduce your overall costs associated with storing, retrieving, refilling and the safety and security of your documents?
  • Are your files safe in their current storage location? Does your current storage methods comply with the various privacy laws such as HIPAA or GLB or Facta?
  • If you had a disaster such as a hurricane, flood or fire, are your current documents protected? Could you be back in business in a matter of days?

See this video about trying to complete your scanning project in-house rather than contracting out to professional scanning company

 

Typical Requests For Services

How much would is it to have documents scanned.
We have about 100 boxes that need to be scanned, I would like a quote
I am writing to follow up with you on our project regarding our need to digitize documents. Unfortunately, we are unable to disclose what sort of information we will be digitizing, and we also do not know exactly how many papers we need to digitize.
I would like a quote for scanning our old Board of Commissioners minutes into OCR'd PDFs and naming the files with the meeting date.
We are looking for quotes to scan legacy documents at our Leesburg, VA office site and to do ongoing monthly scanning as our office converts to an electronic document management system. We have 30-40 legacy boxes of documents to scan and will have