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Motivation to Start Scanning

Typical Motivation for Starting Document Scanning Process.

  • Do you spend too much time retrieving records? Do some of your documents actually get lost? Files stored in a central location and that are reviewed periodically have a greater chance of being mis-filed or never refilled. The result is that it takes a great amount of time to find such files.
  • Do you need more immediate access to files? Is the amount of time it takes to retrieve a file from the file room simply too long? Do you need instant access to the files? Is immediate customer service becoming extremely important?
  • Do two or more people need access to your files at the same time?
  • Do your people traveling need to have access to your files?
  • Are you running out of space for the hard copy files? Are you looking at the costs of special filing systems, such as rolling files? Are you looking at the costs of acquiring more office space for file storage?
  • Do you feel a need to reduce your overall costs associated with storing, retrieving, refilling and the safety and security of your documents?
  • Are your files safe in their current storage location? Does your current storage methods comply with the various privacy laws such as HIPAA or GLB or Facta?
  • If you had a disaster such as a hurricane, flood or fire, are your current documents protected? Could you be back in business in a matter of days?

See this video about trying to complete your scanning project in-house rather than contracting out to professional scanning company

 

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Typical Requests For Services

I am looking for a company that scan and make a searchable PDF file from our college newsletter. please let me know about your service.
I am trying to get an estimate of costs to convert from our paper records over to digital. If you could give a rough estimate on cost per image or paper box full of records, that would be great.
Legacy Engineering documents are old, yellowed and pencil drawings on vellum, so care needs to be taken in scanning with readable resolution. They are separated in boxes by engineering division owner. Shredding upon completion. 6 boxes, not all full. To save in our EPDM vault.
We are interested in scanning in our old minutes so that we will be able to electronicly search the minutes for information. We would eventually like to scan all of our hard copied ordinances that are not currently in electronic format but this may
We have roughly 18,000 files that need to be scanned and uploaded to our database or an external method in order to digitize our old files.