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Motivation to Start Scanning

Typical Motivation for Starting Document Scanning Process.

  • Do you spend too much time retrieving records? Do some of your documents actually get lost? Files stored in a central location and that are reviewed periodically have a greater chance of being mis-filed or never refilled. The result is that it takes a great amount of time to find such files.
  • Do you need more immediate access to files? Is the amount of time it takes to retrieve a file from the file room simply too long? Do you need instant access to the files? Is immediate customer service becoming extremely important?
  • Do two or more people need access to your files at the same time?
  • Do your people traveling need to have access to your files?
  • Are you running out of space for the hard copy files? Are you looking at the costs of special filing systems, such as rolling files? Are you looking at the costs of acquiring more office space for file storage?
  • Do you feel a need to reduce your overall costs associated with storing, retrieving, refilling and the safety and security of your documents?
  • Are your files safe in their current storage location? Does your current storage methods comply with the various privacy laws such as HIPAA or GLB or Facta?
  • If you had a disaster such as a hurricane, flood or fire, are your current documents protected? Could you be back in business in a matter of days?

See this video about trying to complete your scanning project in-house rather than contracting out to professional scanning company

 

Typical Requests For Services

Short term: Scanning of existing historic and future canceled checks to a secure, web-based document management system accessible from any browser
will be needing entire books scanned into a downloadable format (preferably Microsoft Word). Do you have a minimum page number for a job? What is the price per X pages?
We have several boxes of older homeowners documents that we are considering scanning before they are destroyed. Can you provide me some info regarding your scanning costs?
want to know the quotes for scanning/converting our documents. Can you please send me a quote or what type of services you have? It's preferably sent by email.
I would like to know if you do OCR for documents. I would like to get pricing and turnaround.