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Motivation to Start Scanning

Typical Motivation for Starting Document Scanning Process.

  • Do you spend too much time retrieving records? Do some of your documents actually get lost? Files stored in a central location and that are reviewed periodically have a greater chance of being mis-filed or never refilled. The result is that it takes a great amount of time to find such files.
  • Do you need more immediate access to files? Is the amount of time it takes to retrieve a file from the file room simply too long? Do you need instant access to the files? Is immediate customer service becoming extremely important?
  • Do two or more people need access to your files at the same time?
  • Do your people traveling need to have access to your files?
  • Are you running out of space for the hard copy files? Are you looking at the costs of special filing systems, such as rolling files? Are you looking at the costs of acquiring more office space for file storage?
  • Do you feel a need to reduce your overall costs associated with storing, retrieving, refilling and the safety and security of your documents?
  • Are your files safe in their current storage location? Does your current storage methods comply with the various privacy laws such as HIPAA or GLB or Facta?
  • If you had a disaster such as a hurricane, flood or fire, are your current documents protected? Could you be back in business in a matter of days?

See this video about trying to complete your scanning project in-house rather than contracting out to professional scanning company

 

Typical Requests For Services

Short term: Scanning of existing historic and future canceled checks to a secure, web-based document management system accessible from any browser
quote to scan (18x24) xxxxxxxx star newspapers from 1916
Estimated 50,000 pages require scanning (black and white, mostly single-sided) Intent is to digitize payroll archives so that harcopies can be purged. Preferred completion is within two months.
I am looking for a vendor who can provide scanning services to us. We have approx 10K to be scanned per month.
Unknown number of documents - the training records for the Memphis Police Department. The documents would be required to remain secured. There is probably a minimum of hundreds of thousands documents. Looking to have them scanned into digital for