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Motivation to Start Scanning

Typical Motivation for Starting Document Scanning Process.

  • Do you spend too much time retrieving records? Do some of your documents actually get lost? Files stored in a central location and that are reviewed periodically have a greater chance of being mis-filed or never refilled. The result is that it takes a great amount of time to find such files.
  • Do you need more immediate access to files? Is the amount of time it takes to retrieve a file from the file room simply too long? Do you need instant access to the files? Is immediate customer service becoming extremely important?
  • Do two or more people need access to your files at the same time?
  • Do your people traveling need to have access to your files?
  • Are you running out of space for the hard copy files? Are you looking at the costs of special filing systems, such as rolling files? Are you looking at the costs of acquiring more office space for file storage?
  • Do you feel a need to reduce your overall costs associated with storing, retrieving, refilling and the safety and security of your documents?
  • Are your files safe in their current storage location? Does your current storage methods comply with the various privacy laws such as HIPAA or GLB or Facta?
  • If you had a disaster such as a hurricane, flood or fire, are your current documents protected? Could you be back in business in a matter of days?

See this video about trying to complete your scanning project in-house rather than contracting out to professional scanning company

 

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Typical Requests For Services

We are looking for a Proposal for the scanning of 500 to 750 Building plan size documents to be picked up and scanned every month. The numbers stated are for the pick up of documents once a month.
I would like a quote for scanning our old Board of Commissioners minutes into OCR'd PDFs and naming the files with the meeting date.
We'd like to know how you determine the price of a job (by cubic feet, linear feet, boxes, pages) and what the price per unit is.
I am considering using your service - how much would it approximately cost to scan 75 boxes of files?.
I need estimate to scan papers on .pdf formate. We have to 500 batches to do per year. Each batch contain 10000 papers one side. I need estimate for per page cost. You have to pick the documents once in a week and once it scan you need to submit back