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Motivation to Start Scanning

Typical Motivation for Starting Document Scanning Process.

  • Do you spend too much time retrieving records? Do some of your documents actually get lost? Files stored in a central location and that are reviewed periodically have a greater chance of being mis-filed or never refilled. The result is that it takes a great amount of time to find such files.
  • Do you need more immediate access to files? Is the amount of time it takes to retrieve a file from the file room simply too long? Do you need instant access to the files? Is immediate customer service becoming extremely important?
  • Do two or more people need access to your files at the same time?
  • Do your people traveling need to have access to your files?
  • Are you running out of space for the hard copy files? Are you looking at the costs of special filing systems, such as rolling files? Are you looking at the costs of acquiring more office space for file storage?
  • Do you feel a need to reduce your overall costs associated with storing, retrieving, refilling and the safety and security of your documents?
  • Are your files safe in their current storage location? Does your current storage methods comply with the various privacy laws such as HIPAA or GLB or Facta?
  • If you had a disaster such as a hurricane, flood or fire, are your current documents protected? Could you be back in business in a matter of days?

See this video about trying to complete your scanning project in-house rather than contracting out to professional scanning company


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Typical Requests For Services

We have about 10-15 boxes of completed project information & would like to obtain pricing.
I need a quote on getting my documents all 8x11 sheets scan and save onto my computer. I have 24 boxes.
We have about 30 boxes documents including binders, books, loose papers. We are trying to scan them by the end of this weekend. A lot of the papers are colors but we only need black and white scanned images. I was just wondering if we could get a price quote: what is the pricing scheme, an estimate of total cost, will people come pick up the documents, estimated start and turnaround time (we need them done as soon as possible). Thank you
that can perform the service of scanning and transferring the information onto DVD offsite? We predict (approx. 3 boxes of documents) would you be interested in performing these services and what it would cost to have:
Scan 60 boxes