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Motivation to Start Scanning

Typical Motivation for Starting Document Scanning Process.

  • Do you spend too much time retrieving records? Do some of your documents actually get lost? Files stored in a central location and that are reviewed periodically have a greater chance of being mis-filed or never refilled. The result is that it takes a great amount of time to find such files.
  • Do you need more immediate access to files? Is the amount of time it takes to retrieve a file from the file room simply too long? Do you need instant access to the files? Is immediate customer service becoming extremely important?
  • Do two or more people need access to your files at the same time?
  • Do your people traveling need to have access to your files?
  • Are you running out of space for the hard copy files? Are you looking at the costs of special filing systems, such as rolling files? Are you looking at the costs of acquiring more office space for file storage?
  • Do you feel a need to reduce your overall costs associated with storing, retrieving, refilling and the safety and security of your documents?
  • Are your files safe in their current storage location? Does your current storage methods comply with the various privacy laws such as HIPAA or GLB or Facta?
  • If you had a disaster such as a hurricane, flood or fire, are your current documents protected? Could you be back in business in a matter of days?

See this video about trying to complete your scanning project in-house rather than contracting out to professional scanning company


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Typical Requests For Services

We have about 150 boxes (roughly 500,000 pages).
I am working with a couple of clients in North Idaho and was looking for someone to talk to about Client Site Scanning.
need up to 800 bankers boxes of paper scanned..mostly all 8.5x11" single sided with some 8.5x14" or double sided sheets
We are an Escrow & Title Company that has approximately over 10,000 files to scan. My question is how much do you charge to scan and how is this process done
We are interested in scanning in our old minutes so that we will be able to electronicly search the minutes for information. We would eventually like to scan all of our hard copied ordinances that are not currently in electronic format but this may