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Motivation to Start Scanning

Typical Motivation for Starting Document Scanning Process.

  • Do you spend too much time retrieving records? Do some of your documents actually get lost? Files stored in a central location and that are reviewed periodically have a greater chance of being mis-filed or never refilled. The result is that it takes a great amount of time to find such files.
  • Do you need more immediate access to files? Is the amount of time it takes to retrieve a file from the file room simply too long? Do you need instant access to the files? Is immediate customer service becoming extremely important?
  • Do two or more people need access to your files at the same time?
  • Do your people traveling need to have access to your files?
  • Are you running out of space for the hard copy files? Are you looking at the costs of special filing systems, such as rolling files? Are you looking at the costs of acquiring more office space for file storage?
  • Do you feel a need to reduce your overall costs associated with storing, retrieving, refilling and the safety and security of your documents?
  • Are your files safe in their current storage location? Does your current storage methods comply with the various privacy laws such as HIPAA or GLB or Facta?
  • If you had a disaster such as a hurricane, flood or fire, are your current documents protected? Could you be back in business in a matter of days?

See this video about trying to complete your scanning project in-house rather than contracting out to professional scanning company

 

Typical Requests For Services

Unknown number of documents - the training records for the Memphis Police Department. The documents would be required to remain secured. There is probably a minimum of hundreds of thousands documents. Looking to have them scanned into digital for
Do you have the capability to scan and print diazo's?.
We have Alumni membership originals files and charters tha twe would like to have scanned, stored, etc. to do away with large amounts of paper files. We think approximately 10,000 pages. Can you please give us your process, cost, etc. information?
We are in the process of cleaning our warehouse need our documents scanned and shredded, can you please send me information on your document scanning services and what it entails. Do we send you the documents to you or does your company come to us?
ongoingwant to scan my invoivces and bills.