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Motivation to Start Scanning

Typical Motivation for Starting Document Scanning Process.

  • Do you spend too much time retrieving records? Do some of your documents actually get lost? Files stored in a central location and that are reviewed periodically have a greater chance of being mis-filed or never refilled. The result is that it takes a great amount of time to find such files.
  • Do you need more immediate access to files? Is the amount of time it takes to retrieve a file from the file room simply too long? Do you need instant access to the files? Is immediate customer service becoming extremely important?
  • Do two or more people need access to your files at the same time?
  • Do your people traveling need to have access to your files?
  • Are you running out of space for the hard copy files? Are you looking at the costs of special filing systems, such as rolling files? Are you looking at the costs of acquiring more office space for file storage?
  • Do you feel a need to reduce your overall costs associated with storing, retrieving, refilling and the safety and security of your documents?
  • Are your files safe in their current storage location? Does your current storage methods comply with the various privacy laws such as HIPAA or GLB or Facta?
  • If you had a disaster such as a hurricane, flood or fire, are your current documents protected? Could you be back in business in a matter of days?

See this video about trying to complete your scanning project in-house rather than contracting out to professional scanning company

 

Typical Requests For Services

have a box of over 1,000 pages that need to be scanned and digitized. I will have additional boxes after Thanksgiving, but I would like to do this batch first as soon as possible.
My name is Doug with is the facilities management or outsourcing division of xxxxxx. I would like to make contact with a representative from your company. I may be in need of services you offer for my clients in AZ.
Approximately 5000 pages in binders to be scanned and indexed for future reference. Please give a quote with or without OCR.
We would like to outsource our AP scanning. We currently scan approximately 12,000 pages per month which consists of 3/4 of our total AP. We would like to outsource all our scanning which would probable bump the number up to about 15,OOO or more pe
Scan & put on CDs, 140 boxes of Accounting files, approx. 3,750 pages in each box. We would like a sales rep to come in and meet with us for more details.